Constitution

Libertarian Party of Broward County

Constitution

v.2016

PreFace

We The People of Broward County Florida, in order reestablish the acknowledgment of the liberty and freedom guaranteed to all people from birth. That the first role of any government is to protect the natural rights of all, which include but are not limited to: Freedom of Speech, Self Defense, Privacy, to be Rewarded for Industry and to Be Able to Acquire Real Property. To help protect the citizens of Broward county from government abuse and over reach, while spreading the message of Non Aggression, to help establish justice and tranquility, in order to secure the Blessings of Liberty to ourselves and our Posterity, do ordain and establish this Constitution as the founding and governing document for the Libertarian Party Of Broward County.

 

Article 1 – The Party

Section 1. Introduction

The official name of the organization is the “Libertarian Party of Broward County”, which also can be referred to as “LPBC”. The LPBC is as an affiliate organization to the Libertarian Party of Florida.The governing body of which is the “Executive Committee”. Which can also be referred to as the “EC”.

Section 2. Purpose

  1. The Purpose of the Libertarian Party of Broward County is first and foremost to engage in political activity with the goal of affecting public policy making towards more freedom and liberty in Broward County. As well as recruiting and electing Libertarians to office which we support.
  1. Other functions of the party include(but are not limited to) growing the amount of Libertarian voters in Broward County, engaging in community activities, promoting awareness of the non aggression principle and fundraising.
  2. Also, working and or collaborating with other affiliates of the Libertarian Party of Florida and supporting both the Libertarian Party of Florida and the Libertarian National Committee.

Section 3. Body

  1. An Executive Committee, also referred to as “EC”, shall be formed to oversee the day to day operations of the party.
  2. The Executive Committee shall be composed of (4) Officers: Chair, Vice Chair, Secretary and Treasurer. It may have additional members to the body of the EC. These members are as follows:

(1) Regional Representative for each region of the county.

(1) At-Large Director.

(1) Committee person, also known as

committeeman or committee women or precinct delegates

  1. In the absence of a Chair, delegation of the duties of the Chair is as follows Vice Chair, Secretary then Treasurer.
  2. All positions, potential regions and duties shall be defined in the Bylaws.
  3. Additional duties for clarification purposes maybe added to the Standing Rules.
  4. Each member shall be elected at the Annual Business Meeting within the provision of the By-Laws.
  5. Recall and removal procedure of any EC member(s) shall be prescribed in the Bylaws.
  6. Any additional positions may be added to address growth in the party. However, it would require a change to this Constitution.

Section 4. Service Terms

The powers, term limits and duties of the Executive Committee shall be prescribed in the Bylaws and Standing Rules, to provide the control and management of all the affairs, properties, and funds of the LPBC consistent with this Constitution. Deficit spending shall be prohibited.

Section 5. Delegates

  1. The party is composed of individuals who are registered to vote Libertarian and are “members”. Membership can be defined several ways. The procedure(s) and definitions shall be prescribed in the ByLaws and Standing Rules.
  2. Residence, if any requirement should exist shall be defined in the By Laws or Standing Rules.
  3. Recall and removal procedure of any LPBC member(s) and or delegate(s) shall be prescribed in the Bylaws.

Section 6 Misc.

  1. Terms used from here forward are hereby reconsigned as an official part of these governing documents:
  • LPBC : Libertarian Party of Broward County
  • Term: 1 year, 12 months or from the close of one annual meeting to the next.
  • EC: Executive committee
  • LPF: Libertarian Party of Florida
  • LNC: Libertarian National Committee
  • NOTA: None Of The Above
  • NAP: Non Aggression Principle

Article 2

Committees

Section 1.

  1. In order for the executive committee and the party as whole to function as best as possible. There shall be a limited number of standing committees. These committees function below the Executive Committee. They can serve to take action or serve as an informative body. The number and duties of the standing committees shall be prescribed in the Bylaws.
  2. Any other committee formed by the EC as prescribed in the Bylaws and Standing Rules shall be Ad Hoc committees. Ad Hoc committees are to be temporary and shall a have purpose and a set time limit of no more than (2) years. However, if this Constitution is changed an Ad Hoc committee may become a standing committee.

Article 3

Modification

Section 1.

Any modification to be made this Constitution requires a ⅔  vote of the entire membership or a ¾ vote of the delegates present at the Annual Meeting. A vote to modify the Constitution may only occur during the Annual Meeting.

Section 2.

The Executive Committee may vote to recommend any changes to the Constitution. The Executive Committee may also delegate responsibility to a standing committee to make and vote on recommended changes as prescribed in the Bylaws and Standing Rules.

 

Section 3.

  1. The LPBC may succeed from the Libertarian Party of Florida with a ¾ vote of the membership or the Executive committee only  in the event of an emergency.
  2. The dissolution of the LPBC shall occur by default if all Officers resign their respected post. Any other method of dissolution shall be prescribed in the By Laws.

 

Article 4

Miscellaneous and Additional Amendments

Section 1

These governing documents are a contract that is voluntarily agreed upon and accepted by it’s members. Should conflict occur, it is recommended that these governing documents be changed or abolished in order to suit the needs of the Party as times change. Abolition shall require a ⅞ vote of the  delegates present at the Annual Meeting.

 

Section 2

These procedures and guidelines that make up the EC, example being who can serve, etc. Shall be prescribed in the Bylaws. Should the laws of the State, which govern and regulate Executive Committees change. It is recommended this Constitution be modified to reflect the changes, to be in compliance with Florida law.

 

By-laws of the Libertarian Party of Broward County

Article 1 Executive

Section 1. Adoption of LPF docs

  1. The LPBC shall adopt the Constitution and By-Laws of the Libertarian Party of Florida as its basic guidance.

 

Section 2. Florida Law

  1. Until F.S.103.95 section 3, where it reads “and no member may hold more than one office, except that one person may hold the offices of secretary and treasurer. ” is changed or abolished no two offices in the LPBC EC may be combined.

 

Section 3. The Officers

  1. The Chair shall be elected in odd numbered years and serve 2 terms and no more than (4) consecutive terms.
  2. The Vice chair shall be elected in even numbered years and serve 2 terms
  3. The Secretary shall be elected in even numbered years and serve 2 terms
  4. The Treasurer shall be elected in odd numbered years and shall 2 terms.

 

Section 4. Composition of the EC

  1. Along with the Officers, the body of the executive committee shall be composed of (1) regional representative for each region in the county. The duties of which shall be prescribed below and in the Standing Rules.
  1. Currently there are (2) regions in Broward County.
  1.  The current regional makeup of the county is as follows: North Region and South Region.
  1. The North Region is recognized as everything North of Interstate 595, the Port and Airport. The region stops at the Palm Beach county line to the north and Collier County line to the west.
  2. The South Region is recognized as everything South of Interstate 595. The region stops at the Miami Dade county line to the south and the Collier County line to the west.
  1. Regional Representative shall serve (1) term and be elected at the Annual Meeting.
  2. Along with the Officers, Regional Representative(s), the body of the executive committee shall

be composed of (1) At-Large Director.

  1. The At-Large Director shall serve (1) term and be elected at the annual meeting. The duties of which shall be prescribed below and in the standing Rules.
  1.  Currently, the voting members of the Executive Committee are the Officers, the Regional

Representative(s) and At Large Director(s).

  1.  The LPF Regional Representative is also recognized as a non voting member of the body of the

Executive Committee.

  1. This section is null and void, if, the LPF Regional Representative is already serving as a voting member of the LPBC EC .
  1. The Chairs of all standing committees are required to be in attendance for all business meetings.
  1. The chairs of standing committees are not voting members of the EC, unless they also serve on the EC.
  2. Any Chair may request an excused absence ahead of any scheduled business meeting.

 

Article 2

LPBC EC Duties

 

Section 1 Officers

The duties of the Officers are as follows:

  1. The Chair shall be the head of the LPBC, presiding over all regular meetings of the party, the Annual Meeting and is the first spokesperson for the LPBC.
  1. The Chair shall oversee all day to day actions taken by the LPBC.
  2. The Chair may be responsible for duties, tasks and decisions to be made related to the day to day functions of the Party that may not be directly listed in the By laws for purpose of expediency.
  3. The Chair may appoint any LPBC member to fill any vacancy on the EC or any committee chair or call for a special election.
  1. The Vice Chair shall serve as presiding officer in the absence of the Chair; shall be the second spokesperson for the LPBC; shall be responsible for the committee work of the LPBC; may represent the committees at executive sessions; and shall serve as ex officio member of all committees.
  1. As ex Officio, is recognized to not count for or against quorum for any committee.
  2. The Vice Chair may appoint any LPBC member to fill any vacancy on any committee.
  1. The Secretary shall serve as recorder for all meetings of the party, conventions, and Executive Committee.
  1. The Secretary shall be the custodian of the minutes of all meetings, correspondence, committee reports, and the Constitution, Bylaws and Standing Rules.
  2. The Secretary shall also serve as the Secretary of the Membership Committee, and shall be responsible for maintaining party membership records.
  1. The Treasurer is the Chief Finance Officer, who shall be custodian of all funds, receiving,  disposing and accounting of all funds at the discretion of the Executive Committee and subject to the Bylaws and Standing Rules.
  1. The Treasurer shall notify the Executive Committee as soon as possible of any and all impending cost to the organization that are necessary in order for the organization to remain either a recognized affiliate of the LPF or to be in compliance with state law or county ordinance. Also, If there any agreements the LPBC has entered that have an annual cost which may require renewal.
  1. All Officers shall make regular or monthly reports to the LPBC. These reports can be filed either electronically, during tele conference or by mail.

 

Section 3 Body

  1. The duties of the Regional Representatives are as follows:
  1. They shall serve as a liaison officer for any unofficial Libertarian clubs or organizations that are located in their specific region.
  2. They shall serve as the first contact for new members and libertarian voters in their specific region.
  3. It is not required that a regional representative reside in the region they represent or wish to represent.
  4. They shall make regular or monthly reports to the LPBC. These reports should contain details of various political activity taking place or scheduled to take place in their specific region. These reports can be filed either electronically, during tele conference or by mail.

 

Section 4 Directors

  1. The duties of the At Large Directors are as follows:
  1. They may in a time of vacancy act as a stand in for any regional representative or Officer.
  2. They may also serve as a committee chair, should a temporary or permanent vacancy occur.
  3. They shall serve at the will of the committee to assist in a variety of task(s) or to oversee any special project that may occur.
  4. They shall make regular or monthly reports to the LPBC of any and actions or activities they are involved in. These reports can be filed either electronically, during tele conference or by mail.

 

Section 5 Attendance

  1. All voting members of the EC should make every effort to be in attendance during any scheduled business meeting.
  1. Any voting member of the EC who cannot be in attendance for a regular business meeting can notify the Chair and ask for an excuse absence. A total of (2) excused absences are allowed consecutively.
  2. Any voting member of the EC who is absent, unexcused for (3) consecutive business  meeting shall be considered resigned.
  3. Any voting member of the EC who is absent, excused for (2) consecutive business meeting plus (2) unexcused absences consecutively shall be considered resigned.
  4. Any voting member of the EC who is absent from more than 40% of all regular scheduled business meetings over a 12 month period shall be considered resigned.

 

Section 6 LPF Affiliation

The LPBC shall no later than April 1st re affiliate with the Libertarian Party of Florida, otherwise the Party shall dissolve.

 

Section 7 Regular Meetings

  1. The LPBC Executive Committee can meet each month at a time and place to be determined.
  1. The LPBC EC may also cancel any monthly meeting. Any changes to the monthly meeting require notification by email or publication for the membership at least 48 hours in advance.
  2. There are no limitations to how many meetings that can occur in a calendar year.
  3. Quorum shall be a majority of the voting membership of the EC.
  4. Special meetings of the Executive Committee may be called by the Chair or ⅔  of the EC at any time, provided the purpose of the meeting, time, date and contact information is given at least 24 hours in advance. Only items listed in the notice for a special meeting shall be acted upon at the special meeting.

 

Section 8 Misc.

  1. Any appointments made by the Chair or Vice Chair must be confirmed by a majority vote of the EC. This must occur at the first regular meeting of the EC when or after the appointment is made.
  2. Any vacancies that are to be filled by a special election shall follow the same procedures outlined for elections and the members be given atleast (15) days notice in advance.
  3. The LPBC shall not support any candidate of another party in any partisan race in Broward County.

Article 3

LPBC membership

 

Section 1 Member Defined

  1. Voting “Membership” shall be defined as two parts.
  1. Anyone who has taken a pledge to oppose the initiation of force against others for monetary, social or political gain. And to recognize the only justifiable use of force is self defense. This can be done through the LPBC or by joining the LPF.
  2. Anyone who has attended atleast (2) LPBC meetings per calendar year.

 

Article 4

Annual Business Meeting Procedure

 

Section 1

  1. The LPBC will hold an Annual Business Meeting once a year no later than Feb 28th, to hold  elections and make changes to these governing documents.
  1. The LPBC shall publish notification and location of the Annual Business Meeting no less than 45 days prior to the date of the meeting. *1
  2. Notification will be in the form of electronic correspondence, i.e. email or website or social media.

 

Section 2

  1. Any member seeking to be elected or appointed to serve on the Executive Committee or an LPBC standing or Ad Hoc committee shall be a resident of Broward County, a member of the Libertarian Party of Florida, and shall, upon request, show proof of registration as a Libertarian voter in the State of Florida.
  1. Any member seeking a LPBC officer or EC position or LPBC committee member, must inform the Secretary or Chairperson no later than 15 days before the annual meeting.
  1. This particular notification must be done in manner in which proof can be shown after the fact that notification was indeed sent.
    1. Examples would be e-mail, written post on social media on an account bearing the member’s name, written letter, video post, etc… So long as the Chair and/or The Secretary is notified of the intent to seek a position with the LPBC.

 

Section 3

All newly elected LPBC EC or committee members shall take their position at the end of the Annual Business Meeting.

 

Section 4

The order of business and persons to appear before the Party, shall be determined by the Chair and confirmed by the Secretary.

 

Article 5

LPBC Standing Committees

 

Section 1 Introduction

  1. The Standing Committees are as follows:
  1. Rules and Judiciary
  2. Communications and Marketing
  3. Membership
  4. Candidate and Political Review

 

Section 2 Committee Roles

  1. Rules and Judiciary
  1. This committee shall be responsible for recommending any changes to the governing documents of the LPBC.
  2. This committee is tasked with resolving all matters of conflicts between LPBC EC members and the general membership with regards to interpreting these governing documents and to make a final determination as to whether or not a given action is appropriate. Examples being, motions out of order, suspensions or reinstatement.
  3. The Chair shall be an advisory member of this committee.
  1. Communications and Marketing
  1. This committee shall be responsible for receiving and sending all communication of the LPBC.
  2. The committee is also tasked with creating and maintaining an online presence that should be focused primarily on Broward specific issues and events.
  3. The committee is also tasked with creating marketing ideas and fundraising strategies.
  4. The Treasurer shall be an advisory member of this committee.
  1. Membership
  1. This committee shall be responsible for maintaining records of all members and to promote new LPF voters.
  2. The committee is also tasked with creating ideas and strategies to bring in more members to the party, as well increasing the number of registered Libertarian voters in Broward County.
  3. The committee is also tasked with credentialing all members for the Annual Business Meeting.
  4. The Secretary shall be a member of this committee.
  1. Candidate and Political Review
  1. This committee shall be responsible for recruiting, training, assisting potential Libertarian candidates and bringing them to the EC for certification.
  2. The committee is also tasked with identifying areas where prospective Libertarian candidates can obtain the most success.
  3. The committee is also tasked with identifying areas where the LPBC can obtain success in regards to other political matters, examples being petition drives or speaking against new ordinances that, if passed, will amount to less freedom either economically or socially in a given area of Broward County.
  4. The committee can also prepare press release statements to the general public in regards to political matters which the LPBC can oppose or support.
  5. The At Large Director shall be a member of this committee.

 

Section 3 Additional Committee Duties

  1. Terms for all committee members including chairs, but not the Ex officio are for (1) term.
  2. It is the duty of all committee chairs to check with their members, should they wish to continue to serve on the committee. In the absence of a committee chair, the ex Officio may continue the duties, until a new Chair is appointed.
  3. The Chairs of all committee may meet privately to collaborate, any action or money spent must be reported to the EC before doing so.
  4. All committee Chairs shall make regular or monthly reports to the LPBC. These reports can be filed either electronically, during tele conference or by mail.
  5. During the Annual Business Meeting, all standing committees shall make a report of all activities and actions of the committee. This report starts from the close of the previous Annual Business Meeting to the current. This report should be accessible to the delegates in attendance.

 

Article 6

LPBC Ad Hoc Committees

Section 1 Ad Hoc Introduction

  1. The Ad Hoc Committees are as follows:
  1. Events and Action

 

Section 2 Duties

  1. The Events and Action committee is hereby created in the year 2017 and shall expire at the Annual Business Meeting of 2019. The committee’s purpose and duties are as follows:
  1. This committee will be tasked with locating venues to host social events and gatherings for the party.
  2. This committee will also be tasked with locating and organizing political events and gatherings.
  3. This committee should work with the standing committees in order to be able to budget, schedule events and send out notice to the membership with as much lead time as possible.

 

Article 7

Dereliction of Duties, Penalty and Removal Procedure

Section 1 Public Support Violation

It shall be the duty of all members of this Executive Committee to carry out their duties as described in these governing documents. Violations committed in this section are punishable by suspension or complete removal of the the EC member found in violation by the remaining members of the Executive Committee .

  1. All who serve on the EC may not publicly support any candidate who opposes any Libertarian candidate that has
  1. Been certified by the LPF, or
  2. Been certified by the LPBC, or
  3. Is the LNC nominee for President/Vice President of the United States
    1. This section is to include the Chairpersons of all LPBC committees.

 

Section 2 Violation of Non Aggression Pledge

  1. If any member of the EC is found to be in violation of the NAP, they may be suspended or removed entirely from the the committee by the remaining committee members.
  2. Any member of the LPBC may be suspended by a vote of the Executive Committee for violation of the Non-Aggression oath.
  1. Upon suspension the member may appeal in writing within 30 days. After the appeal is heard, the Rules and Judiciary committee will have no more than 30 days to make a final recommendation to the EC.

 

Section 3 Recall

Any LPBC EC member may be recalled via an organized meeting by any voting member. The procedure shall begin with the collections of signatures. The amount of petitions required should be equal or greater than 60% of the total delegates present at the previous Annual Business Meeting.

 

Section 4 Other Removal

Any LPBC EC member or committee Chair may be removed from their position for dereliction of duties by a vote of the majority of remaining EC members.

 

Article 8

Miscellaneous and By Laws additions

Section 1

Any and all changes to these ByLaws require a 2/3 vote of the delegates present at the Annual Meeting. A vote to change or modify the Bylaws may only occur during the Annual Business Meeting or during a special meeting called for by The EC.

 

Standing Rules of the Libertarian Party of Broward County

Article 1

Additional Executive Duties

 

Section 1

  1. There shall be no compensation to any officer or member of the body or committee person.
  1. However, Any member of the EC or committee chair may seek reimbursement for a given cost , provided the LPBC has the funds available and a would require a 2/3 votes of the EC.

 

Section 2

Any changes to the LPBC  EC require notification to be sent to the LPF Secretary within 15 days.

 

Section 3

Resolutions passed by the LPBC EC to the LPF will be delivered to the LPF regional representative by the Secretary or Chair and obtain a ⅔ vote to be resolved.

 

Section 4

All meetings of LBPC are open to the public to observe, however to vote in any matter, voting membership is required.

 

Section 5

The LPBC reserves the right to not allow a given individual or groups to any of its meetings, if necessary.

 

Section 6

For normally scheduled Executive Committee meetings, A quorum shall be a majority of the voting membership of the EC .

 

Section 7

When the duties of Treasurer or Secretary becoming overwhelming to one individual or a time of leave is taken, a deputy Secretary or Treasurer may be appointed to aid in the completion of task(s) delegated by the Treasurer or Secretary. These position(s) are to be temporary.

 

Section 8

Robert’s Rules of Order order shall be referred to for all matters of procedure not specifically covered by these Bylaws.

 

Article 2

Membership and Delegates

Section 1

It is not required to pay dues to be a member of the LPBC.

 

Section 2

To qualify as a delegate to vote at the LPBC annual meeting, voting membership is required.

 

Section 3

General membership is defined as an individual who resides in Broward county and is not registered to vote Libertarian. These individuals can be members of the party and can be allowed to fully participate in events, activities and attend meetings, but are not allowed to vote on any party business.

 

Section 4

Residence requirements for membership is defined as anyone who lives at an address in Broward County and resides in Broward County for more than 7 months in a calendar year.

 

Article 3

Annual Business Meeting misc

Section 1

All delegates to the Annual Meeting must be members of the LPBC 30 days prior to the Annual Meeting.

 

Section 2

A quorum shall consist of 40% of the total number of delegates registered in attendance at the Annual Business Meeting.

 

Section 3

NOTA shall be on all ballots for the delegates. NOTA is always an option even if it is not printed or labeled or shown.

 

Article 4

Political Policy

Section 1

  1. The LPBC will not take any position on any matter that would counter the LPF position on a given matter.
  1. The LPBC will strive to focus on Broward County related political matters, with that in mind, Should any issue arrive in which the LPF takes a position on, the LPBC will work to support the LPF, if, on a given matter it is the best interest of the LPBC.

 

Section 2

  1. The LPBC will not take any position on any matter that would counter the LNC position on a given matter.
  1. The LPBC will strive to focus on Broward County related political matters first, with that in mind, should an issue arrive in which the LNC takes a position on that relate to Broward County and the state of Florida, the LPBC will work to support the LNC, if, on a given matter it is in the best interest of the LPBC.

 

Article 5

Miscellaneous and Standing Rule Additions

Section 1

Any and all changes to these Standing Rules require a ⅔  vote of the LPBC EC or a vote of the majority of delegates present at the Annual Meeting.

 

Section 2

All branding, logos and slogans of the LPBC may not be used by any individual or group without expressed written consent of the LPBC EC.

 

Platform of the Libertarian Party of Broward County

Article 1

1 Statement of Principle

All individuals have a birth right, to live their life as freely as they see fit, so long as their actions do not cause harm to others or property. This is the core of Libertarian philosophy, that is based upon tolerance and non aggression.

 

2 Non Aggression Principle

No individual, group, or government may initiate force against any other individual, group, or government for societal, monetary or political gain.

 

3 Self Ownership

Everyone is entitled the right of self ownership. Individuals own their bodies and have rights over them that other individuals, groups, and governments may not violate. Individuals have the freedom and responsibility to decide what they knowingly and voluntarily consume, and what risks they accept to their own health, finances, safety, or life.

 

4 No Victim No Crime

We favor the repeal of all laws creating “crimes” without victims, such as the use of drugs for medicinal or recreational purposes. We support restitution to the victim to the fullest degree possible at the expense of the criminal or the negligent wrongdoer.

 

5 Innocence

  1. The constitutional rights of the criminally accused, including due process, a speedy trial, legal counsel, trial by jury, and the legal presumption of innocence until proven guilty, must be preserved.
  2. We assert the common-law right of juries to judge not only the facts but also the justice of the law.

 

6 Economics

  1. All individuals have a right to the fruits of their labor. No group or government may hold a claim over the fruits of any individual’s labor or property they own. Taxation is theft.
  2. Any and all exchanges of anything of value should be conducted voluntarily.
  3. We favor the repeal of all property taxes in Broward County and for localites to find more voluntary means for funding services.
  4. We favor the repeal of all CRA’s in Broward County.

 

7 Right to Privacy

  1. We favor the repeal of all laws and ordinances that allow red light cameras, speed cameras, license plate readers and other devices that are used for mass surveillance, which invade the privacy of all individuals.
  2. We favor the repeal of laws and policies that allow metadata collection or electronic communication interception which is used to spy on peaceful people without their consent or a warrant. This create an artificial environment of guilt until proven innocent, all while circumventing due process.
  3. It is the right of all individuals to be left alone from governmental intrusion into their private lives.

 

8 Self Defense

  1. All individuals have a right to protect themselves or their family or property that is rightfully owned and no individual should be deprived that right.
  2. The only justifiable use of force, is in defense of life, liberty or property.

 

9 Equality and Charity

  1. It is the right of any individual to self identify however they choose, to be able to freely express themselves in whichever manner they choose and to be able to associate freely with whomever they choose.
  2. We favor the repeal of any law, ordinance or governmental policy which creates segregation and or limits Freedom of Speech.

 

10 Omissions

Our silence about any other particular government law, regulation, ordinance, directive, edict, control, restriction, regulatory agency, activity, or objections should not be construed to imply approval.

*1 As amended at the 2017 meeting:

The LPBC will hold an Annual Business Meeting once a year to hold elections and make changes to these governing documents. The Executive Committee shall set the location and date(s) of the Annual Business Meeting of the LPBC.

  1. The LPBC shall publish notification of the Annual Business Meeting no less than 45 days prior to the date of the meeting.